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All Extracted Fields

1 Invoice Details#

Field NameDescription
Invoice NumberSometimes there are multiple invoice numbers on invoices. Select the one you want to extract here
Invoice DateSelect invoice date here
Purchase OrderSometimes there are multiple purchase order numbers on invoices. Select here the one you want to extract
Delivery DateSelect the delivery date here if available. If this is not visible/notated on the invoice, leave this field blank.
Payment TermsSelect payment terms, if available
Total Net Amountleave this field blank, it will be calculated from the data on tab "Calculation Details"
Total VAT Amountleave this field blank, it will be calculated from the data on tab "Calculation Details"
Total Amountselect total amount here
Currencyselect invoice currency e.g. EUR/GBP here
Invoice Typeif the document is an invoice, Invoice should be selected here. If the document is a credit note, select Credit Note here.

2 Calculation Details#

Field NameDescription
Tax Rate FullIf there are multiple tax rates on the invoice, select the higher of the two here
see example here
Net Amount Fullsee example here
Tax Amount Fullsee example here
Taxe Rate ReducedIf there are multiple tax rates on the invoice, select the lower of the two here
see example here
Net Amount Reducedsee example here
Tax Amount Reducedsee example here
Tax Rate FreeFor a tax-free invoice enter 0 here
see example here
Net Amount FreeFor a tax-free invoice, enter the total amount here
see example here
Tax Amount FreeFor a tax-free invoice enter 0 here
see example here

3 Recipient Details#

This Tab is only needed in case you have (multiple) sub companies. In that case please choose the respective value here. Auto population can be possible based on recognized VAT Number Recipient.

If there are no sub companies, this tab can be ignored or also be hidden within the Batch Class Configuration.

Recipient Name
VAT Number Recipient

4 Vendor Details#

Tab Vendor Details shows all data related to the vendor. Most of the fields here will be auto-populated from fuzzy DB and cannot be edited in this screen. Only VAT No Extracted and Vendor IBAN should be checked and validated.

Vendor ID
Vendor Name
Vendor Street
Vendor ZIP
Vendor City
Vendor Country
Vendor VAT ID
VAT No ExtractedVat No. of the vendor sending the invoice
Vendor IBANIBAN of the vendor, if multiple values are available and recognized please select the main one
IBAN Extracted
Vendor PO Box
Vendor Phone
Vendor Email
Vendor Web Address

Please Note that some fields might have limitations like limited amount of character. These limitation differ between the single ERP systems and potential issues while sending the data are not caused by the KV² Plugin.